Hospitality & Gifts
The policy applies to all hospitality expenses incurred by the University, the Foundation, The Forty Niner Shops and Associated Students Inc. The Auxiliaries and departments may choose to implement more restrictive policies.
There are occasions when the judicious extension of hospitality in connection with official university business is in the best interest of the University. This guideline outlines the University policy and procedures governing the manner and extent to which the university may extend hospitality for business purposes only, provides maximum per person rates authorized for meals and refreshments, and specifies the University funds that may be used for such purposes:
Frequently asked questions regarding hospitality guidelines and expenses:
The Gift guideline establishes the manner and extent to which gifts and non-cash awards may be presented to employees, other organizations and non-University individuals.
Frequently asked questions regarding gifts presentation guidelines and expenses:
Maximum Rates
New Rate Effective July 01, 2026
| Meal Type | Amount |
|---|---|
| Breakfast | $40.00 |
| Lunch | $60.00 |
| Dinner | $90.00 |
| Light Refreshments* | $40.00 |
| Alcohol** | $30.00 |
*Light Refreshments - Light snack, cookies and punch/coffee/tea.
**Alcohol - Auxiliary Organizations Only.
The maximum rates will include food, beverages, tax, gratuity, service charges, and delivery fees.
